Specific instructions can be found in the General Instructions provided for the Forms W-2 and W-3 webpage. The way Form W-2c is filled out depends on which error needs to be corrected on Form W-2. When you fill out Form W-2c, only use black ink in a 12-point Courier font. Buy the form directly from the IRS or from a local office supply store. A version of it can be found on the IRS website, but it is only for informational purposes. If Form W-2c is needed, you must buy copies of it. Do not use the W-2c to report any errors on form W-2G. Be sure not to use Form W-2c to correct any updates in back pay for any employee. Send the corrected version of Copy A directly to the SSA, but you do not want to write the word “CORRECTED” on it. Write the word “CORRECTED” on the copy for the employee and then give it to your employee.
Create a new W-2 using the updated information. On the incorrect copy of the W-2, put a check in the “void” box on Copy A (this is the copy that you are going to submit to the Social Security Administration). You should not use a Form W-2c when a copy of the W-2 was only sent to your employee, if you have not submitted a copy to the Social Security Administration. The Form W-2c, called the Corrected Wage and Tax Statement, is used to provide an updated version of your W-2.
Typical errors found on W-2s include incorrect names, amounts, or Social Security numbers.Ī W-2c can be used to correct forms that were given to employees and were filed with the Social Security Administration. A W-2 needs to be amended with a W-2C when an error is made when reporting employee income. It is also called a Corrected Wage and Tax Statements Form. A W-2c form is an IRS tax document used to correct or amend a W-2.
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